Richmond Monroe can streamline any part of the lien release process for the residential and commercial industry. We can take over the whole process – from custodial file ordering all the

way through recording confirmation and mailing of borrower packets – and everything in between. Not ready to outsource the whole process? Don’t have the staff to keep up with a “bubble” in your department? We have solutions for both scenarios. We can offer customized processes such as document preparation, recording & tracking services, full process overflow assistance, as well as e-filing to have those documents recorded quickly – getting your department caught up and compliant in no time, with little to no hassle.

Richmond Monroe has the knowledge and experience to process thousands of assignments – quickly and accurately. Are you buying and selling loans? Do you need assignments prepared or recorded fast for that loan sale? No problem! Keep your exceptions and rejections to a minimum by utilizing our assignment services. We

can handle any volume assignment project – big or small, we do it all!

Have you found you are missing valuable, recorded documents? Don’t have the time or resources to research and locate them yourself? Richmond Monroe’s Document Retrieval Department can take on this task for you. No research project is too large or too small – we handle it all. Our detail oriented research team

strives for accuracy and quick turnaround times – nationwide.

Individual or bulk research requests can be submitted via a

download or by using our secure website.

Utilizing online subscriptions and a nationwide network of

abstractors, we can provide copies, county certified copies and/or basic recording information of any document recorded in any jurisdiction.

As orders are completed, they are uploaded to an

access restricted Client portal or sent according to Client’s preference.

There are two methods of obtaining original lenders title policies, duplicate original policies, certified copies of the duplicate original, plain copies and endorsements.

Letter Process - Letters are mailed to the closing agent,

title agent or attorney requesting the documents specified. Using this method we receive approximately 35% of the documents requested.

Phone Call Process - Further research directly by phone

provides verification of the lenders policy by obtaining the commitment or title policy number and requesting a specific estimated time for delivery. We monitor those timeframes closely and follow up until delivery is complete or an exception occurs. RM has upheld a 97% success rate using our unique title policy retrieval processes.

Through years of experience, Richmond Monroe has developed an exceptional process for tracking post closing documents. Need help ensuring the loan file is complete after closing? Send those files to us, we will track the documents in the file, create an exception report, image the documents and upload them

for viewing. In those cases when the file is not received in a timely manner, or if the mortgage or title policy is missing from the file, Richmond Monroe’s retrieval team will contact the title company and/or closing agent to secure those documents still outstanding before forwarding on to the custodian or as directed by Client.

We offer complete scrub down of your pool of loans to ensure they are clean and exception free. Images are available online 24/7 from our secure website. We can deliver the data and images in a variety of formats or upload them to your internal systems. Documents will be

forwarded to the custodian and/or the investor.

Imaging and indexing
Data Capture
Exception Reporting

In addition to Lien Release and Assignment creation, we prepare special purpose documents:

Lost Note Affidavits
Quit Claim Deeds
Lost Assignment Affidavits
Lost Mortgage Affidavits
Allonge
Lost Allonge Affidavits
Partial Release

In this process, we act as a liaison between you and the foreclosure attorney. All you need to do is provide a list of loans in the foreclosure process and we will take care of the rest.

Order custodial file from the custodian
Image and indexing
Forwarding of all needed documents to the attorney Documents are sent with a bailee letter to ensure receipt
Provide temporary storage of the custodial file
Request the return of the documents from the Attorney
Assignment preparation and recording
Lender tracing / Title curative services
Document retrieval

Our team of experts can eliminate your challenges of organizing and storing documents. Utilizing our unique software we are able to image, index and upload documents through our secure website 24/7.

We can record your prepared and executed documents. Our database of State and County requirements is continuously updated to ensure the documents are recorded in a timely manner. Once the documents are received in our office, they will go through the

following procedure:

Verify all county requirements are met
Exception reporting
Create any necessary county cover sheets
Calculate Recording and/or Real Estate Tax costs
Package documents & mail to the recorder or e-record
Confirmation of recordation
Image/Index
Mail completed documents at Client’s direction

Let our team of experienced staff quickly research and identify the lender, servicer or individual legally authorized to execute the missing release or assignment. We maintain contact with the entity until the document has been executed and/or recorded, or a problem arises that needs the attention of our Client.

Traveling Notaries arranged (if needed)
Lost Assignment Affidavits (where applicable)
Recording confirmation
Imaging
Advanced reporting
Partial release execution/preparation
Calculate and issue recording fees
Create any necessary county cover sheets

Tick-tock, tick-tock…time is marching on. Are your UCC’s about to lapse? How soon? Keep a close eye on those maturity dates by using Richmond Monroe’s UCC services. Whether you need to start at the beginning with the creation and recording of a UCC-1 or you need assistance in the creation, tracking and recording of a UCC-3,

Richmond Monroe can keep you up to date with our UCC tracking system. Let us closely monitor your UCC’s to make sure they are recorded - before they expire.

We can prepare one of the following:
UCC 1- Original Filing
UCC 3- Assignment, Continuation, Modification and Termination
We offer E-recording via the County Recorder’s office or the Secretary of State (where available)

RM can provide data entry of your borrower’s financial statements to meet the CMSA standards for reporting to investors. We follow the Commercial Mortgage Securities Association (CMSA) matrix and guidelines for investor reporting and can help you improve your compliance time.